Personal Data Protection
Who are we
Website: our website address is: https://www.artction.eu/.
Partners / partnership: In the following text, “partner” / “partnership” designate partner institutions / organisations participating in A(RT)CTION and likely to collect data within the framework of the project, namely Organization Earth, Amazing Youth, Artit, CARDET, InEuropa, Interarts, KMOP.
The A(RT)CTION project partners carefully treat all data collected as confidential and strictly use it under the framework of the A(RT)CTION project activities in compliance with the EU legal regulations and the Erasmus Programme rules.
All data collected and managed under the activities of the A(RT)CTION project, namely accounts, newsletter subscribers, event registrations, surveys of any kind, is in strict compliance with the new Regulation (EU) 2016/679, General Data Protection Regulation.
Who is concerned by this notice
This notice is addressed to the following public:
- All partners participating in the A(RT)CTION project;
- respondents to surveys;
- registered participants in events;
- participants in the different stakeholder groups;
- newsletter subscribers of any outsourced database application.
For what purposes does the A(RT)CTION project collect and store your data?
Project partners collect data to perform their legal obligations as an EU co-funded project.
The scope of the data collected is the minimum necessary for each purpose, avoiding as much as possible personal information. However, no personal information is collected without the knowledge and consent of the target audience.
No data will be shared with third parties outside the project and the Erasmus Programme, other than the external providers or used for unintended purposes without the express consent and prior notification to the interested individuals. When personal data is collected, the purpose will be clearly expressed.
The data collected within the framework of the A(RT)CTION project will be retained by the project partners and the Erasmus Programme until 31/09/2025 to comply with the regulatory obligations. Once the retention period has passed, the A(RT)CTION project partners, potential sub-contractors / external providers and the Erasmus Programme will take adequate measures to delete all personal data collected within the project.
With whom do we share your data
The A(RT)CTION project may use external providers to process your personal data. You will be informed and your express consent required whenever this is the case.
The A(RT)CTION project partners make sure to demand their external providers to provide them with adequate safeguards regarding personal data protection.
External providers of A(RT)CTION project will have a limited access to personal data strictly necessary for the completion of the services rendered. They will also be contractually bound to use the personal data in compliance with the current regulation regarding personal data.
What personal data do we collect and how?
The project partners store data of different types and in several ways:
- First name and last name;
- Position within the organisation;
- Type of organisation;
- E-mail, postal and telephone contacts (when given);
- Newsletter subscriptions;
- Event registrations;
- Contact forms;
- Data collected through the A(RT)CTION website and other outsourced applications.
Information is collected either from the beneficiaries (in the case of newsletters and announcements), by email or on the A(RT)CTION website by filling in online forms. They are collected exclusively to the extent necessary to fulfill a specific purpose. We may use the information to inform you on other activities we feel could be of interest to you.
By filling in forms on the A(RT)CTION website and clicking on “send” you agree to the collection and storage of the Personal Information requested under the conditions specified above.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Since we do not control them, we encourage you to review their privacy policies. We do not accept any responsibility or liability for their policies.
Cookies are small text files that can be used by websites to make a user’s experience more efficient.
If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies. You can access them through some types of browser.
More information about cookies, including how to block them or delete them, can be found at AboutCookies.org.
What rights you have over your data
According to the GDPR Regulation (EU) 2016/679, “Every person may, on simple request addressed to the DPO of A(RT)CTION, have free access to all the information concerning them in clear language (any codes must be explained).
Every person may directly require from an organisation holding information about them the data to be corrected (if they are wrong), completed or clarified (if they are incomplete or equivocal), or erased (if this information could not legally be collected).
Anyone may oppose that information about them is used for advertising purposes or for commercial purposes;
They may also oppose to information concerning them being disclosed to a third party for such purposes. The persons concerned should have the possibility of exercising their right to oppose the disclosure of their data to a third party at the moment the data is collected. The use of automatic calling machines or faxes for advertising purposes is prohibited unless the person has given their prior consent.”
If you believe that the processing of your personal data constitutes a violation of the legislation in force, you have the possibility to lodge a complaint with the supervisory authority concerned. (check here: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm)
List of the data subject rights as stated in the Chapter 3 of the GPDR:
- Transparency and modalities;
- Information and access to personal data;
- Rectification and erasure;
- Right to object and automated individual decision-making.
Subscribers to A(RT)CTION distribution list are given the possibility to unsubscribe, either by sending an email to firstname.lastname@example.org or through a link being provided on every dissemination email (newsletter, specific announcements…). Unsubscribing will get the personal data erased from the contact list.
Note that this does not include any data we are obliged to keep for administrative, legal, or security purposes.
For questions or concerns regarding the collection of your personal data within the A(RT)CTION project, please contact the Data Protection Officer at email@example.com.
Co-Funded by the Erasmus+Programme
Erasmus KA220-YOU – Cooperation partnerships in youth
Project ID: 0CC777CF
Project title: A(RT)CTION for Climate Change
The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.